Cleaning & Facilities

Every site covered. Every visit proven.

Cleaning businesses run on dozens of small, scattered sites, thin margins and a workforce that changes week to week. Engage WorkForce gives Australian and New Zealand cleaning and facilities teams one place to roster every site, prove every visit with GPS and checkpoints, and turn approved hours into accurate client invoices.

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Multi-site rosters in one view GPS-verified proof of service Client invoices from approved hours

Tonight — 14 Sites Live

MR Maria Rossi — Riverside Offices Clock-in 18:02 · GPS verified on site On site

DN Daniel Ngata — Harbour Medical Suites Checkpoint 4 of 6 scanned · Level 2 west Checkpoints

AS Westgate Retail — vacant Thursday clean Offered to 6 available casuals Open shift

14 / 14

Sites covered tonight

Built for service contractors

Cover it. Prove it. Bill it.

The three jobs every cleaning operation does every single week — handled in one platform instead of a roster spreadsheet, a sign-in sheet and an invoicing scramble.

01 — Cover

Many small sites, one roster

A cleaning week is rarely one big venue — it's an office block here, a clinic there, a retail strip across town. Build per-site rosters from reusable templates, see coverage across the whole portfolio at a glance, and let availability-aware scheduling keep your casual-heavy crew matched to the right sites.

✓Per-site coverage views so a missed Thursday clean can't hide
✓Open-shift offers fill gaps from your eligible casual pool — first to accept wins
✓Leave and availability respected automatically while you plan

S1CBD Office Tower — nightly2 cleaners · Mon–Fri 18:00Covered

S2Suburban Clinic — twice weekly1 cleaner · Tue & Fri 19:30Covered

S3Retail Strip — Saturday deep cleanOffered to 6 eligible casualsOpen

02 — Prove

Proof of service your clients can't argue with

"Did anyone actually come last night?" should never be a hard question. GPS-verified clock-in and clock-out pins every visit to the right site, checkpoint scans confirm the zones your crew moved through, and end-of-shift reports capture anything worth flagging — the same evidence trail security patrol teams rely on every night.

✓GPS clock-in and clock-out stamped to each site visit
✓Checkpoint scans show the rooms and zones covered inside the site
✓Site-specific instructions in the app — alarm codes, key safes, client quirks

1Arrived 18:02 — GPS verifiedRiverside Offices, rear entranceClock-in

26 checkpoints scannedLobby · L1 · L2 · Kitchens · Amenities · BinsCheckpoints

3End-of-shift report submitted"Broken sensor light, loading dock" — photo attachedEvidence

03 — Bill

Approved hours become client invoices

Margins in cleaning are too thin to lose hours between the timesheet and the invoice. Every client gets their own rate card, every approved hour is priced by the day-rule it was worked under, and draft invoices build themselves per client and period — while the same approval feeds pay-ready paysheets you can export to Xero or CSV.

✓Customer rate cards with weekday, weekend and public-holiday rates
✓Automated draft invoicing from approved hours — no re-keying
✓One approval feeds both sides — the client invoice and the paysheet

✓Timesheet approved — 3h Sat cleanPlanned vs actual reviewed in one screenApproved

$Invoice line created — Saturday rateClient rate card applied automaticallyInvoice

→Paysheet updated for the cleanerExport to Xero or CSV at period endPayroll

The payoff

No missed sites. No disputed visits. No leaked hours.

1 view

Live attendance across every site in your portfolio

100%

Of clock-ins GPS-stamped to the site they happened at

2 clicks

To offer a vacant clean to every eligible casual at once

AU + NZ

Public holidays and penalty rates handled per state, both countries

Problem → handled

The cleaning week, sorted line by line

If you also staff functions or venue cleans, the same casual-pool tools power our hospitality teams too.

What hurts in cleaning	How Engage WorkForce handles it
Dozens of scattered small sites	Per-site rosters and coverage views, with GPS clock-in pinned to each individual site.
Clients questioning whether a clean happened	GPS-verified visit records, checkpoint scans inside the site and end-of-shift reports — evidence on demand.
High casual mix and shifting availability	Availability-aware scheduling plus open-shift offers; the first eligible cleaner to accept fills the gap.
Thin margins leaking between timesheet and invoice	Approved hours priced by each client's rate card and dropped straight onto draft invoices.
Site quirks living in someone's head	Site-specific instructions delivered in the mobile app with every shift — codes, keys, do-not-touch lists.
Subcontracted crews on the side	Contractor management keeps subbies rostered, tracked and accountable alongside your employees.

Cleaning contracts are won on price and kept on proof. We built the attendance evidence, the checkpoint trail and the rate-card invoicing so a cleaning business can show its work — and bill every hour of it.

— The Engage WorkForce team

Common questions

Cleaning & facilities, answered

How do I keep track of cleaners across dozens of small sites?

Every site gets its own roster and coverage view, and every clock-in is GPS-stamped to the site it happened at. A live attendance board shows who is on site right now across your whole portfolio, so a missed start at a suburban office surfaces in minutes — not when the client rings.

Can Engage WorkForce prove to clients that a clean actually happened?

Yes. GPS-verified clock-in and clock-out records show exactly when your crew arrived and left, and checkpoint scans inside the site confirm the rooms and zones they passed through. End-of-shift reports from the mobile app round out the evidence trail you can stand behind in a client review.

Can I invoice each client at their own contracted rates?

Each customer gets their own rate card with day-rules for weekdays, Saturdays, Sundays and public holidays. When a timesheet is approved, the matching rate is applied automatically and the hours land on a draft invoice for that client and period — no re-keying between systems.

How does it handle a mostly casual cleaning workforce?

Scheduling respects each casual's availability and approved leave, and vacant shifts can be offered to every eligible cleaner at once from the mobile app — the first to accept fills the gap. Automatic reminders before each start time help keep no-shows down across a churning casual pool.

Platform features

The tools cleaning teams lean on most

For this industry

Ready when you are

Run your messiest site list through Engage WorkForce

Book a personalised walkthrough with our Australian team. Bring your site list and your rate cards — we'll show the whole week, covered and billed.

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No lock-in contracts · ANZ-based support