Employee Scheduling Software

Publish next week's schedule before lunch

Stop wrestling spreadsheets and group chats. Engage WorkForce lets Australian and New Zealand teams build leave-aware schedules from reusable templates, fill gaps with open-shift offers, and push every change straight to staff phones — all from one screen.

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Built for AU & NZ teams Mobile app for every employee Flows straight into payroll prep

Week Roster — Mon 15 Jun Published

SM Sarah Mitchell Day shift · 07:00 – 15:00 · Docklands site Confirmed

JT James Tane Evening · 15:00 – 23:00 · CBD tower Offered

PK Priya Kumar Night · 23:00 – 07:00 · Penalty rates applied On leave cover

3 min

To fill a gap

Why teams switch

Scheduling that thinks about everything you do

Leave, availability, sites, pay rules and last-minute changes — the schedule already knows, so you don't have to keep it all in your head.

01 — Build

Templates do the heavy lifting

Save your recurring patterns once — the Tuesday night crew, the weekend site coverage, the fortnightly rotation — and roll them forward in seconds. Adjust the exceptions, not the whole week.

✓Reusable shift templates for any pattern your sites run
✓Leave-aware planning — approved leave blocks staff from the grid automatically
✓Per-site coverage views so nothing slips through on multi-site weeks

T1Weekend Coverage Template6 shifts · 2 sites · rolls forward weeklyTemplate

T2Night Rotation4 staff · fortnightly cycleTemplate

T3Public Holiday CrewPH pay rules pre-attachedPH rates

02 — Fill

Vacant shift? Offer it, don't chase it

When someone calls in sick at 5 am, you shouldn't be ringing down a phone list. Offer the shift to every eligible, available employee at once — the first to accept gets it, and the roster updates itself.

✓Open-shift offers sent to qualified staff in two clicks
✓First-accept wins — no double-bookings, no awkward backtracking
✓Automatic shift reminders cut no-shows before they happen

!Sat 07:00 – 15:00 · Westfield siteOffered to 8 eligible staffOpen

✓Accepted by Liam O'ConnorResponded in 4 minutesFilled

→Roster & notifications updatedNo phone calls requiredAuto

03 — Flow on

Schedules that finish the job

A schedule is only useful if it becomes accurate pay. Every shift here flows into time & attendance when staff clock in, then into payroll preparation with weekend, night and public-holiday rates applied automatically.

✓Clock-in matches the plan — see planned vs actual side by side
✓Pay templates attached to shifts, so penalty rates are never an afterthought
✓One approval pushes hours to paysheets and customer invoices together

1Shift publishedSat 07:00 – 15:00Roster

2Clock-in 06:58 · Clock-out 15:04GPS verified on siteTimesheet

38h × Saturday rate + meal allowancePay-ready, export to XeroPaysheet

The payoff

Less admin. Fewer gaps. No surprises on payday.

3 clicks

To offer a vacant shift to every eligible employee

100%

Of published shifts delivered to staff phones instantly

7 day-rules

Weekday, Saturday, Sunday and public-holiday rates attach to every shift

AU + NZ

Time zones, public holidays and pay rules handled across both countries

Getting started

From blank grid to published roster

Set up sites, staff and templates

Import your people, define your sites, and capture your recurring patterns as templates. You only do this once.

Build the week and resolve clashes

Drop shifts onto the grid. Leave, availability and double-bookings surface as you plan — not after you publish.

Publish and let it run

Staff get notified on their phones, reminders fire before each start, and clock-ins flow straight into timesheets.

See the full workflow →

Common questions

Employee scheduling, answered

Is Engage WorkForce suitable for rostering casual staff in Australia?

Yes. Engage WorkForce was built for ANZ workforces with a high mix of casuals and part-timers. Schedules respect leave, availability and pay templates, and open shifts can be offered to eligible casuals straight from the mobile app. See how it pairs with award-aware rostering.

Can employees see their schedule on their phone?

Every published shift lands in the employee's mobile app instantly, with push notifications for new shifts, changes and reminders before each start time. Field teams also use the same app for GPS clock-in and checkpoints.

How does scheduling connect to timesheets and payroll?

Shifts flow straight into timesheets when staff clock in and out. Approved timesheets automatically generate pay-ready paysheets with penalty rates, allowances and overtime applied — ready to export to Xero or CSV. Read more under payroll preparation.

What happens when someone calls in sick?

Offer the vacant shift to a pool of eligible staff in a couple of clicks. The first qualified person to accept fills the gap, and the schedule and notifications update automatically — no ring-arounds.

Keep exploring

Ready when you are

See your roster running in Engage WorkForce

Book a personalised walkthrough with our Australian team. Bring your messiest week — we'll schedule it live.

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No lock-in contracts · ANZ-based support