Contractor Management Software

Contractors in the same system — not a spreadsheet on the side

Most teams roster employees in one tool and manage subcontractors in a tangle of spreadsheets, emails and insurance PDFs. Engage WorkForce puts your whole ANZ workforce — employed and contracted — on one roster, one compliance register and one approval pipeline, so nothing about a contractor lives outside the system.

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One roster for staff & subbies Insurance & licence expiry reminders Client billing handled automatically

Tonight's Coverage — All Sites Live

EM Ella Morgan — employee Night shift · 22:00 – 06:00 · Harbour site Confirmed

RS RS Protective Services Day rate · 18:00 – 02:00 · Depot precinct Contractor

! Public liability insurance Expires in 21 days · reminder sent Tracked

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Staff + contractors

Everything in one place

What contractor management covers inside the platform

Six things that usually live in six different files — handled in the same system that runs your employed workforce.

Roster subbies beside staff

Subcontractors appear on the same scheduling grid as employees, so coverage gaps, double-bookings and site requirements are checked across your whole workforce — not just the payroll half of it.

Compliance, licences & insurances

Store contractor compliance documents, security licences and insurance certificates with expiry dates. Automatic reminders fire before anything lapses, so an expired certificate never reaches a client site.

Contract records per engagement

Each engagement gets its own contract record with effective date ranges — including a fixed-price contract pay method — so the terms you agreed are the terms the system applies.

One timesheet pipeline

Contractor hours flow through the same timesheet, approval and paysheet pipeline as employee hours. One review screen, one approval habit, one audit trail.

Client billing that keeps up

Customer rate cards price every shift for the client, whoever delivered it. Contractor-delivered work lands on draft invoices correctly priced — no manual re-keying.

Role-based access

Managers, admins and field staff each see what their role allows. Contractor records, rates and contracts stay visible to the people who should see them — and nobody else.

Same platform, both workforces

Employees and contractors, side by side

The point isn't a separate contractor module — it's that your contracted workforce gets the same operational rigour as your employed one.

What you manage	Employed staff	Subcontractors
Rostering & shift offers	Leave-aware grid, templates, open-shift offers	Rostered on the same grid, alongside employees
Time capture	GPS clock-in/out via the mobile app	Same mobile app, same GPS-verified timesheets
Compliance documents	Licences and certifications with expiry reminders	Licences, insurances and engagement documents with expiry reminders
Pay method	Pay templates — penalty rates, allowances, overtime	Day-rate or fixed-price contract, with effective date ranges per engagement
Client invoicing	Customer rate cards price approved hours	Same rate cards — contractor shifts bill clients correctly

The flow-through

Approve once — pay and bill both sides

A contractor's shift starts on the roster, gets clocked through time & attendance, and lands in the same approval queue as everyone else. When you approve it, the engagement's pay method generates the pay line and the customer rate card generates the invoice line — together.

✓No parallel admin — contractor hours never detour through a spreadsheet
✓Contract terms applied automatically from the engagement's effective date range
✓Margin stays visible — what the work costs and what it bills, on one screen in payroll preparation

1Shift delivered by RS ProtectiveClock-in 17:56 · clock-out 02:03 · GPS verifiedTimesheet

✓Approved by site managerPlanned vs actual reviewedApproved

2xPay line + invoice line generatedDay rate paid · client rate card billedAuto

A workforce is one workforce. Whether a shift is delivered by an employee or a subcontractor, the roster, the compliance check and the client invoice should come from the same place — that's why contractor management is built into the core platform, not bolted on.

— The Engage WorkForce team

The platform facts

One workforce. One source of truth.

1 pipeline

Contractor hours travel the same timesheet, approval and pay pipeline as employee hours

2 pay modes

Day-rate and fixed-price contract pay methods, with effective date ranges per engagement

100%

Of contractor licences, insurances and compliance documents tracked with expiry reminders

AU + NZ

One operational picture across employed and contracted teams in both countries

Common questions

Contractor management, answered

Can contractors use the Engage WorkForce mobile app?

Yes — contractors use the same mobile app as your employed staff. They see their shifts, clock in and out on site, follow site instructions and submit reports exactly the way employees do, so there is no second system to train anyone on. See what the app covers under field workforce management.

How does Engage WorkForce track contractor compliance and insurances?

Contractor compliance documents, licences and insurances are stored against each contractor with expiry dates and automatic reminders, so renewals surface well before a document lapses — the same expiry-tracking engine that covers your employed staff under workforce compliance.

How is contractor pay handled differently from employee pay?

Alongside hourly pay templates, Engage WorkForce supports day-rate and fixed-price contract pay methods. Contract records sit against each engagement with effective date ranges, and the right method applies automatically when hours are approved.

Does client invoicing still work when a contractor delivers the shift?

Yes. Customer rate cards price the work for the client regardless of who delivered it, so contractor-delivered shifts flow through the same approval pipeline into correctly priced invoice lines — your margin stays visible either way.

Keep exploring

Ready when you are

Put your subbies on the same page as your staff

Book a personalised walkthrough with our Australian team. Bring your contractor spreadsheet — we'll show you what it looks like inside the platform.

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No lock-in contracts · ANZ-based support